Description

Job Description

Key Responsibilities

Inventory Management

• Maintain accurate records of all inventory transactions, including receipts, issues, transfers, returns, and adjustments.
• Monitor stock levels and maintain adequate inventory to support operational requirements.
• Conduct cycle counts, periodic stock counts, and annual physical inventories.
• Investigate and resolve inventory discrepancies and stock variances.
• Ensure inventory transactions are properly recorded within the approved ERP system.

Store Operations

• Receive, inspect, and verify pharmaceutical products, medical consumables, and healthcare supplies.
• Ensure proper storage conditions in accordance with manufacturer requirements and healthcare regulations.
• Maintain an organized, clean, and safe medical store environment.
• Coordinate the issuance and distribution of inventory items to authorized departments and users.
• Ensure proper handling and movement of inventory within the facility.

Expiry & Inventory Control

• Monitor expiry dates and implement FEFO (First Expiry First Out) practices.
• Prepare near-expiry reports and coordinate actions to minimize wastage.
• Monitor slow-moving, obsolete, and non-moving inventory.
• Coordinate disposal of expired or damaged items following approved procedures.
• Support inventory optimization initiatives to improve stock utilization and reduce losses.

Compliance & Quality

• Ensure compliance with SFDA, MOH, SCFHS, CBAHI, JCI, and company policies related to inventory management.
• Maintain complete and accurate inventory documentation.
• Participate in internal and external audits and inspections.
• Ensure compliance with quality, safety, and infection control requirements.

Reporting & Coordination

• Prepare periodic inventory reports, variance reports, and stock status updates.
• Report inventory shortages, stock risks, and compliance concerns to management.
• Coordinate with Procurement, Finance, Pharmacy, and Supply Chain teams regarding inventory requirements and replenishment activities.
• Support demand forecasting and inventory planning activities.

Qualifications

• Bachelor’s Degree in Pharmacy.
• Valid SCFHS Registration and Professional Classification.
• Valid professional license where applicable.

Experience

• Fresh graduates are encouraged to apply.
• Previous experience in pharmacy stores, inventory management, warehouse operations, or healthcare supply chain is considered an advantage.
• Knowledge of pharmaceutical storage requirements and inventory control principles is preferred.

Knowledge & Skills

• Inventory Management and Stock Control.
• Pharmaceutical Storage and Handling.
• ERP and Inventory Management Systems.
• Microsoft Office Applications (Excel, Word, Outlook).
• Inventory Reconciliation and Reporting.
• Analytical and Problem-Solving Skills.
• Communication and Coordination Skills.
• Attention to Detail.
• Understanding of healthcare regulatory requirements.